Privacy Policy

Information last edited: 10th May 2026

How I treat the information I gather

This policy applies to information collected on this website.

Sam Gracie Tillbrook acts as the data processor and controller and may collect personal information in line with the regulations set out in the UK General Data Protection Regulation and the Data Protection Act 2018.

Parts of the site may ask you for more information so that you can use services or complete transactions. You’ll always be told when this information is being collected. In many cases you’ll be asked to enter it – for example, an email address for correspondence. This information will only be used for the purposes stated.

The information I collect

I collect the following information from people visiting the website:

• Questions, queries and feedback you leave, including your email address if you send me an email.
• Information on how people use the site, using cookies and page tagging, to help me improve the website and its services.
• If you send me feedback, your message will be kept.
• If you sign up to our email list or WhatsApp group, your email address and/or phone number will be securely kept.
• If you sign up to become a member, Ed Allnutt, as membership data processor, will process your data in line with this privacy policy.

The Guardians of Whitewebbs will never send you newsletter emails if you do not consent to receive them.

What are cookies?

Like most websites, my site uses small data files stored on your computer called cookies.

How I store your personal data

All information you provide to me is stored securely. I store newsletter sign ups and relevant emails about the campaign on iCloud, an SSD, a HDD and, in the case of the sign ups, on Google Drive as well. I do not manage payment transactions myself - any payments will be completed through third parties.

The transmission of information over the internet is never completely secure. I will do my best to protect your personal data, but cannot guarantee the security of your data transmitted to my site; any transmission is at your own risk. I use strict procedures and security features to try to prevent unauthorised access.

How I use your information

Any information I collect is used to:

• Improve the content and design of the website.
• Let you use interactive features, when you choose to do so.
• Contact you, with your permission.
• Add you to our WhatsApp group and/or email list.

I never share your information with other organisations for marketing, market research or commercial purposes, and we don’t pass on your personal information to any other website. I, as data processor, may share your information with the committee as outlined in our constitution.

Disclosure of your information

I may disclose your personal information:

• If I am under a duty to disclose or share visitors’ personal data to comply with a legal obligation.
• For law enforcement purposes.
• To apply my terms of use and other agreements.

Visitors’ rights

Under the Data Protection Act you have the right to:

• Ask me not to process your personal data/request deletion.
• See information I hold about you.
• Ask for inaccurate personal data to be corrected.

For a copy of the personal information I hold about you, write to my email sam@samgraciemusic.com or use the contact form here.

When I am satisfied of your identity I will send you a copy of your personal information that I am legally required to disclose.

Please contact me at the same address if you believe that information I hold about you is inaccurate and want it to be corrected.

You also have the right to complain to the Information Commissioner's Office: https://ico.org.uk.

Links to and from our webpages

This site contains links to and from other websites. This privacy policy, the one you’re reading, only applies to the page samgraciemusic.com/guardians-of-whitewebbs and its subpages.

If you go to another website from this one, read their privacy policy to find out what it does with your information.

When you come to my website from another website, I may get personal information about you from the other website. Read those websites’ privacy policies if you want to know about this.

Changes to our privacy policy

As I continue to improve my websites, I may update this policy.  If I make any changes to our privacy policy, they will be posted on this page.

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Disclaimer: We welcome your thoughts but are not responsible for content not posted by the official "Guardians of Whitewebbs" accounts (Instagram, Facebook, WhatsApp Groups, Website). We do not support illegal or harmful activities, and please report any such content to us to seek removal.